USF + State Policies and Regulations

USF Policies and Regulations

USF’s policy, adopted from the Florida Statutes 1004.085 provides certain guidelines for professors in choosing course textbooks.

  • Professors must post course textbooks not later than 30 days before the start of the semester to give students ample time to shop around for the lowest price.
  • Textbook order forms require a statement from the professor saying how the newest edition is different from the previous edition and that professor plans to use all the bundled materials.
  • Textbook list shall include title, author, edition, ISBN, copyright and publication dates and any other information to make the text easily identifiable so students can shop for best value
  • Students may use their financial aid to purchase textbooks.
  • No USF employee may receive any money in exchange for requiring a textbook. However, if the professor is the author, royalty payments may be received.

To read the USF policy click on: generalcounsel.usf.edu/regulations/pdfs/regulation-usf3.029.pdf »


Section 1004.085, Florida Statutes, Textbook Affordability

  1. No employee of a community college or state university may demand or receive any payment, loan, subscription, advance, deposit of money, service, or anything of value, present or promised, in exchange for requiring students to purchase a specific textbook for coursework or instruction.
  2. An employee may receive:
    1. Sample copies, instructor copies, or instructional materials. These materials may not be sold for any type of compensation if they are specifically marked as free samples not for resale.
    2. Royalties or other compensation from sales of textbooks that include the instructor’s own writing or work.
    3. Honoraria for academic peer review of course materials.
    4. Fees associated with activities such as reviewing, critiquing, or preparing support materials for textbooks pursuant to guidelines adopted by the State Board of Education or the Board of Governors.
    5. Training in the use of course materials and learning technologies.
  3. Community colleges and state universities shall post on their websites, as early as is feasible, but not less than 30 days prior to the first day of class for each term, a list of each textbook required for each course offered at the institution during the upcoming term. The posted list must include the International Standard Book Number (ISBN) for each required textbook or other identifying information, which must include, at a minimum, all of the following: the title, all authors listed, publishers, edition number, copyright date, published date, and other relevant information necessary to identify the specific textbook or textbooks required for each course. The State Board of Education and the Board of Governors shall include in the policies, procedures, and guidelines adopted under subsection (4) certain limited exceptions to this notification requirement for classes added after the notification deadline.
  4. By March 1, 2009, the State Board of Education and the Board of Governors each shall adopt policies, procedures, and guidelines for implementation by community colleges and state universities, respectively, that further efforts to minimize the cost of textbooks for students attending such institutions while maintaining the quality of education and academic freedom. The policies, procedures, and guidelines shall provide for the following:
    1. That textbook adoptions are made with sufficient lead time to bookstores so as to confirm availability of the requested materials and, where possible, ensure maximum availability of used books.
    2. That, in the textbook adoption process, the intent to use all items ordered, particularly each individual item sold as part of a bundled package, is confirmed by the course instructor or the academic department offering the course before the adoption is finalized.
    3. That a course instructor or the academic department offering the course determines, before a textbook is adopted, the extent to which a new edition differs significantly and substantively from earlier versions and the value of changing to a new edition.
    4. That the establishment of policies shall address the availability of required textbooks to students otherwise unable to afford the cost. History.–s. 1, ch. 2008-78

Rule 6A-14.092, Textbook Affordability

Pursuant to Section 1004.085, F.S., institutions within the Florida College System shall:

  1. Adopt textbooks no later than forty-five (45) days prior to the first day of classes to allow sufficient lead time to bookstores to work with publishers so as to confirm availability of the requested materials and to ensure maximum availability of used books. Where courses are added after this forty-five (45) day deadline, textbooks for such courses shall be adopted as soon as is feasible to ensure sufficient lead time.
  2. Pursuant to Section 1004.085(3), F.S., for those classes added after the thirty (30) day notification deadline, institutions shall post textbook information on their websites immediately as such information becomes available.
  3. Collect and maintain, before textbook adoption is finalized, written or electronically transmitted certifications from course instructors attesting:
    1. That all textbooks and other instructional items ordered will be used, particularly each individual item sold as part of a bundled package, and
    2. The extent to which a new edition differs significantly and substantively from earlier versions, and the value of changing to a new edition.
  4. Provide assistance as requested by the statewide textbook affordability workgroup established by the Department of Education to recommend policies and strategies that address the availability of required textbooks to students otherwise unable to afford the cost. The workgroup shall consist of nine representatives from institutions within the Florida College System chosen based on variable student enrollment (small and large student populations), geographic location (north, central and south) and economic status of student body (high population receiving need-based financial aid). A report shall be submitted by the workgroup to the State Board of Education by December 1, 2009, that identifies the policies.

Specific Authority 1004.085(3), (4) FS. Law Implemented 1004.085 FS. History–New 2-25-09.